Business Meeting, April 16 2021

16 April 21

held as a Facebook Event via Zoom

hosted by Gwillim Kynith, Seneschal Endewearde

• Present
  • Otto & Agatha, Baron & Baroness Endewearde
  • Officers:  Gwillim, Seneschal; Seamus, Deputy Seneschal; Eoin, Deputy Seneschal & Chatelain; Admiranda, Exchequer; Isabella, Deputy Exchequer; Brita, Herald; Halldís, A&S; Hrafn, Chamberlain; Aneleda, Web Minister; Margaret, Chronicler; Njall, Archery
  • In all, 19 nobles present
• Address from the Baron & Baroness
  • Baron/Baroness
    • We miss you!
    • Yay, Eoin!
    • Concordia needs help (fire @ storage facility); lists are being compiled of needs & of offers; watch for the link to sign up to help
• Officer Rotation
  • Schedule 2 offices technically expired last year.  Schedule 3 offices technically expired this past January.  Those officers present all expressed a willingness to continue in their current roles, unless & until there are others who wish to put their name in. 
  • The office of Thrown Weapons Marshal is still vacant.
  • The Knights Marshal is discussing his replacement with the Seneschal.
  • The office of Seneschal has moved to Schedule 3 due to the timing of the last transfer of title.
• Officer Reports
  • Web Minister
    • The official website is being maintained.  If anyone sees anything that needs correcting, please contact the Web Minister (Aneleda).
    • Reports have been filed with Kingdom as required.
  • Herald
    • There have been no local courts nor local submissions.
    • Yay for Kingdom award recipients!
    • Reports have been filed with Kingdom as required.
  • Exchequer
    • Quarterly report has been posted
      • There has been no event in over a year
      • Interest earned ~$7
    • Principal expenditure = trailer
    • If you want to run an event, talk to Admiranda (Exchequer) and/or Gwillim (Seneschal)
  • Minister of Arts & Science
    • 100 Day Challenge
      • Some people completed the Challenge!  Prizes have been awarded.
      • Some people are still working on theirs.
  • Chamberlain
    • We have a trailer! Currently it is parked chez Ferrell.  The intent is to move it chez Moretto, but that address may soon be changing, so for now it will stay chez Ferrell.
    • Still compiling list of what is where & working on sorting that list into what will go into the trailer, what will be stored chez Case, what will remain in the care of which individuals
  • Local Archery Captain
    • There has been no archery yet this year.  Intended protocols have been submitted to the Seneschal.  Anticipate starting up early May.
    • Will send Chamberlain a list of baronial equipment being stored chez Sprague.
  • Chatelaine
    • There have been no demo requests.  Belfast is still hopeful.
    • There is Gold Key.  It is adequate.  Should probably be stored in the trailer.
  • Chronicler
    • Nothing happening, so nothing being chronicled.
  • Local Fencing Marshal (in absentia)
    • Check your authorizations.
    • Anticipates starting up late spring, early summer.  Needs a location and the regional marshal’s okay.
• Board of Directors statement re: re-opening
  • Has everyone read it?  Any questions?  Use caution.

• Future Events
  • The Endewearde Hunt
    • Working within BoD requirements:  no camping, no shared food (therefore no brewing, no potluck, no sausage fundraiser…). 
    • It will be akin to two 1-day events 8am to 8pm on Saturday & Sunday, 9&10 October 2021.  The focus will be Thrown Weapons and Archery.  A&S classes will also be welcome; perhaps there will be an A&S competition?
    • Godric (autocrat) & Liz (deputy autocrat) will be prepared to add camping if State of Maine and the BoD allow.
    • Plan on 5 days of clean-up over the summer; there have been a lot of blow-downs, and we’re a year overdue.  Helpers are invited to come any or all of the five days.
    • Njall (Archery Captain) & Isabella (First Archer) are working on plans for the archery events.
• Facebook Group
  • Facebook is changing the function of groups and their privacy settings.  Because of this, it has been voted to change the Endewearde Facebook group to “private but visible”.  The Endewearde Facebook page will remain public.
• Charter Amendment proposals:
  • Admiranda is proposing four amendments to the baronial Charter pertaining to the handling of financial matters.  They are posted on the Exchequer’s page of the website and were shared at the meeting.  Admiranda briefly described the proposed changes.  After some discussion, the matter was tabled until the next meeting and the comment period officially opened, as per Charter requirements.
• Deputy Seneschals
  • Currently Seamus and Eoin are Deputy Seneschals.  There is room for more; if anyone else wishes to learn more about the position, contact Gwillim.
• Pennsic
  • Pennsic 49 has been officially postponed to 2022.
• Next Meeting
  • The next meeting should be in approximately one month + one day.  It will be held virtually, through Zoom.
  • It was decided that the most efficient way of choosing the most commonly convenient date is via a FB poll.  Gwillim will attend to that in the near future.
• Meeting adjourned approx. 8:10 pm.